Aguilas International Technical Institute (AITI) is committed to safeguarding student records and ensuring compliance with federal regulations regarding educational privacy, records access, and retention policies.
The Family Educational Rights and Privacy Act (FERPA) grants students certain rights regarding their educational records and protects against unauthorized disclosure of personally identifiable information (PII). AITI strictly adheres to FERPA regulations by ensuring:
• Student records are kept confidential and are not disclosed without written consent, except in cases permitted by law.
• Students have the right to access and review their educational records within 45 days of submitting a written request.
• Students may request amendments to their records if they believe inaccuracies exist.
• Parents or guardians of dependent students (as defined by IRS standards) may request access, but final decisions are based on FERPA guidelines.
• Directory information (such as name, email, or field of study) may be disclosed unless the student opts out in writing.
For more details on FERPA rights and responsibilities, visit FERPA Compliance Policy.
Students may request access to their educational records by submitting a written request to the Registrar’s Office. The request should include:
• Full name and student ID number
• Specific records requested
• Preferred format (physical copies or digital access)
Procedure for Record Access:
1. The Registrar’s Office will confirm receipt of the request and verify the student’s identity.
2. Records will be provided within 45 calendar days from the date of the request.
3. If any discrepancies are found, students may file a formal amendment request.
4. If the amendment request is denied, students have the right to a formal hearing.
Records requests may be submitted via email or in person at the Registrar’s Office. For more information, visit Accessing Records Policy.
AITI follows a strict records retention policy to ensure compliance with state and federal regulations. The retention periods for student records are as follows:
Admission Records
Academic Transcripts
Financial Aid Records
Student Disciplinary Records
Graduation Records
Student Grievance/Complaint Files
5 years after last attendance
Permanent
3 years after the last award year
5 years after last attendance
Permanent
3 years after resolution
Includes applications, transcripts, and admission decisions.
Official records of courses taken and grades earned.
Includes FAFSA records, loan documents, and disbursement history.
Records of violations, hearings, and disciplinary actions.
Includes diplomas issued and graduation verification.
Documentation of complaints and outcomes.
After the retention period expires, records are securely disposed of via shredding or secure digital deletion. Requests for copies of archived records must be submitted before expiration of the retention period.
For additional details on the student records policy, visit Record Retention Policy.
